Rainouts & Reschedules

How to Cancel a Game

The home coach is responsible for cancelling the game, even if the away coach requests the cancellation. Please cancel as soon as you know you will not play the game, so we can notify referees. Cancellations received after 4pm Thursday incur fines.

1. Open the LUSC Console – Coach App.
2. Select the game you need to cancel from the list.
3. Click cancel / reschedule
   1. The app will give option for finding Guest Players (see bays.org Guest Player Policy for more information).
   2. Provide a reason for canceling.
   3. Click ‘Cancel game’
4. The Game Scheduler and Referee Coordinator will be notified.
5. You will receive an email from BAYS confirming the cancellation once the game is officially canceled.

If you need help, contact the Game Scheduler and/or Referee Coordinator.

How to Reschedule a Game

1. Open the LUSC Console – Coach App.
2. Select the game you need to reschedule from the list.
3. Follow the prompts to select a new time and/or poll your team for availability via TeamSnap.
   1. You can create up to 2 proposed game holds per HOME game (6 for AWAY)
   2. Proposed games appear in TeamSnap so players can RSVP
   3. You have 5 days to reschedule a HOME game before you lose your hold on the field reservation(s). (No limit for AWAY)
4. Confer with the opposing coach and agree upon a day and time.
5. Home games only: confirm the selected slot in the Coach App.
   1. This will automatically notify the Game Scheduler and Referee Coordinator who will reschedule the game with BAYS and arrange for referees.
6. You will receive an email from BAYS confirming the rescheduled game and it will update in TeamSnap automatically.

The LUSC Coach App will show available fields/times during the rescheduling process, but you can also check the schedules on the LUSC website to identify available days, times and fields.  Things to consider:

• Sundays are often the best day: easiest for fields, refs and travel
• Weekdays are possible, but it’s more difficult to get refs and may need practices to be moved. Your regular practice slot may be an option.
• Note that LPDA and pro-sessions will not be moved for make-up games.

Reschedule requests should be submitted at least three days in advance.

To reschedule an away game, you are not required to use the LUSC Coach App, but it can be used to poll your players for availability. Otherwise, work directly with the away coach – LUSC officials do not need to be involved in AWAY game rescheduling. Once BAYS is updated, all games (home and away) will automatically update in TeamSnap.

About Field Closures

1. The Lexington Recreation Department may close some or all fields at any time. The LUSC Field Coordinator will post this on the website home page, usually by 2pm on weekdays.

2. For Saturday or Sunday rainouts: if the Recreation Department has not closed the fields, but conditions are unfavorable, then the Field Coordinator will determine in the early morning whether some or all fields are playable. Field status will be posted on the home page of the website by 7:15am. Coaches are then responsible for contacting their team and their away team, if applicable, by 7:30am.

If the decision is made to cancel only morning games, the Field Coordinator will make another call by mid-morning for afternoon games, and update the website. If fields are unplayable, coaches are then responsible for contacting their team and their away team, if applicable, as soon as possible.

3. Assuming that LUSC has not closed the fields, the coach has the responsibility, and authority, to cancel the game if the coach feels that conditions are not safe and/or the field will be damaged. Per BAYS Match Rule 8 – Reschedule Games/Playing the Schedule, the referee also has final authority to declare a field unplayable at game time. As always, the final decision to have a child play in inclement weather is up to the parents.

PLEASE NOTE: There are occasions where the fields remain open but a decision is made to cancel specific programs such as the K-2 programs. This decision will be posted on the top of the home page as soon as it is made. If there is poor weather we recommend continuing to check the website until you are ready to leave for your program.